FLORIDA
AUTOMATED SYSTEM FOR TRANSFERRING EDUCATIONAL RECORDS
FLORIDA DEPARTMENT OF EDUCATION
OFFICE OF APPLICATION DEVELOPMENT AND SUPPORT (OADS)
Revised: May 31, 2017
Header Record Message Type Codes
The Message Type element on the Header Record format
can take one of the following formats:
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Added Bright Futures reject error code B28 |
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Request |
Message Description
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Please send this record as
soon as possible.
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Please send this record as
soon as the current term is complete and grades are posted.
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Please send this record after
the degree has been posted (applies only to postsecondary requests).
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Please send the vocational
course record only (applies only to postsecondary requests).
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Please send the secondary record
only if a diploma has been awarded.
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Please send electronically,
and also send any associated hard copy information. If the transcript is not stored
in automated form, please send it as hard copy.
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We are requesting student records
from your inactive files so a hard copy response will be acceptable unless you can
send it electronically. This message should only be used when an institution or
school district is requesting a student record for an inactive student who graduated
or left school and whose records are no longer in active automated files and therefore
cannot be transmitted electronically.
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Send header record only, all
else by mail.
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Send transcript to both the
requesting institution and to the DOE Teacher Certification Office.
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Temporary Placement, send Header
Record Only (for use with detention centers and similar facilities).
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Requested record to be used
for employment purposes.
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We have received your electronic
transmission. We are still waiting for the ESE and other non-automated data.
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Please send a Cost of Attendance
record as soon as possible. (Applies only to postsecondary requests.) (Effective
July 1, 2012)
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Please send an Enrollment record
as soon as possible. (Applies only to postsecondary requests.) (Effective July 1,
2012)
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R95
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At your convenience, please
send this student's transcript to Bright Futures production evaluation system at
some point during this school year.
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Please send this student's
transcript to the State Student Financial Aid Database as soon as possible.
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The record sent to the Bright
Futures Office was rejected due to an unexpected system failure. Resend or contact
the Bright Futures Office.
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The record sent to the Bright
Futures Office was rejected because the student exists in the Bright Futures Initial
Eligibility database under a different year in production. Either correct the data
and resend or contact the Bright Futures Office.
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The record sent to the Bright
Futures Office was rejected because the student's SSN (or Local Student ID if no
SSN was provided) already exists in the Bright Futures database in a different district
or it exists on the State Student Financial Aid database. Either correct the data
and resend or contact the Bright Futures Office.
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Warning: The record sent to
the Bright Futures Office was addressed to the Practice database though the student
is currently in Production. The transcript successfully updated the student's records,
which continue to be in the Production database. If you think the student should
not be in Production, contact the Bright Futures Office as soon as possible to prevent
locking and the generation of a letter to the student based on their current eligibility
status.
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The record sent to the Bright
Futures Office was rejected because the student already exists in the
the Bright Futures Production database and the time limit for updating
the student's record has expired. Contact the Bright Futures Office to have the
edit capability extended.
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The record sent to the Bright
Futures Office was rejected because the student must be at least ten years old.
Either correct the data and resend or contact the Bright Futures Office.
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The record sent to the Bright
Futures Office was rejected because the public/private school was not a valid school
for Bright Futures. Either correct the data and resend or contact the Bright Futures
Office.
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The student is already in Bright
Futures production, do not also send as Top Twenty.
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The record sent to the Bright
Futures Office was rejected because the student has changed his or her SSN. Please
update your files and re-send.
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The record sent to the Bright
Futures Office was rejected because the student was previously submitted under a
different Id. For example, you first sent this student in with his(her)
local student_number_identifier. You now are sending
this student with their SSN without including their student_number_identifier.
Contact OSFA.
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Student cannot be posted to
production because (s)he has no universal application
on file with SSFAD - State Student Financial Aid Database.
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Student has a universal application
on file with the State Student Financial Aid Database but is ineligible for consideration
for Bright Futures.
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Early Admit Top 20 addressed
to dist 95, msg code Q20,
with eval semester = 0. Must be coded with the year
in which the student will graduate.
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Course record count > 199;
Check Course Credits.
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FASTER transcript to prod not
accepted before Dec 15 (May 15).
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Record rejected because another
student with a different first name and/or DOB is already using this Student ID.
Either correct the data and resend or contact the Bright Futures Office.
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Record rejected because this
student is in our system more than once with different identifiers. Contact the
Bright Futures Office.
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Record rejected because ALIAS
HS ID is correct but SSN belongs to another student. After Verifying SSN, contact
OSFA.
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The record sent to the Bright
Futures Office was rejected because the student exists in the Bright Futures Initial
Eligibility database under a different year in a private school. Either correct
the data and resend or contact the Bright Futures Office.
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The student was submitted with
no course records.
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FASTER transcript is older
than the previous and current school years. Contact the Bright Futures Office.
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Student transcript already
exists at a private high school. Contact the Bright Futures Office.
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B23 |
Student transcript was addressed to the wrong mailbox. Contact the Bright Futures Office. |
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B28 |
Student Transcript addressed to 7th semester after 7th closed; please re-send student transcript to 8th semester. |
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B30 |
Indicates that a duplicate record has been received. The latest record is retained. |
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* Responding to this request
with a student record does not preclude sending any other required data (ESE, HRS,
etc.) as hard copy.
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Response |
Message Description
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The requested record is being
sent (record follows).
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The requested record is not
being sent because the student cannot be identified based on the information supplied.
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The requested record cannot
be sent electronically. It will be mailed.
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The requested record will not
be released at this time because of discrepancies. Please have the student contact
us.
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The requested vocational portion
of the student's record is being sent; the record follows (applies only to postsecondary
responses).
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Student is tentatively identified,
but some differences exist between our information and the identifying information
that you sent; please refer to the second set of identifying information on the
Header Record in resolving these discrepancies.
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We are sending what we can
electronically; the balance is being sent by mail.
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We are sending hard copy only,
as requested.
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We are sending
electronically, and hard copy also.
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This student is not in our
records.
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Student has not yet graduated.
Transcript will not be sent.
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Sending a Header Record only,
as requested.
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Record being sent for employment
purposes.
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Record being sent to both the
requesting institution and to the DOE Teacher Certification Office.
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Please wait thirty days and
resubmit.
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Please wait ten days and resubmit.
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Do not resubmit; we will hold
your request and respond again shortly.
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The requested record will not
be released at this time because the student has a hold on their record. (Effective
July 1, 2012)
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The requested Cost of Attendance
record is being sent (record follows). (Applies only to postsecondary responses.)
(Effective July 1, 2012)
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The requested Cost of Attendance
record is not being sent because the student cannot be identified based on the information
supplied. (Applies only to postsecondary responses.) (Effective July 1, 2012)
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The requested Cost of Attendance
record is not being sent because the student is not currently registered. (Applies
only to postsecondary responses.) (Effective July 1, 2012)
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The requested Enrollment record
is being sent (record follows). (Applies only to postsecondary responses.) (Effective
July 1, 2012)
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The requested Enrollment record
is not being sent because the student cannot be identified based on the information
supplied. (Applies only to postsecondary responses.) (Effective July 1, 2012)
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The requested Enrollment record
is not being sent because the student is not currently registered. (Applies only
to postsecondary responses.) (Effective July 1, 2012)
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This record is being sent to
you at the student's request.
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This record is being sent to
replace a record previously sent.
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This transcript is being sent
due to a joint program, articulated agreement, or similar arrangement.
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Record represents postsecondary
feedback data.
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SPEEDE/ExPRESS response indicating
that a transcript was solicited, but the original FASTER request is not identifiable.
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This record is being sent at
the request of the student for employment purposes.
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This record is being sent to
both the DOE Teacher Certification Office and to the institution specified by the
student.
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This record is being sent to
Talented Twenty.
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This response record is being
sent to indicate that the sending institution attempted to transmit a student record
but was unsuccessful due to one or more reject errors.
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Response |
Message Description
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The student is new to the MSIX
system. He/she has been enrolled in the migrant student program for the first time.
The response header record from MSIX will contain the MSIX ID assigned to the student.
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The student transcript has
matched an existing student in the MSIX system. The response header record from
MSIX will contain the MSIX ID previously assigned to the student.
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The MSIX system has changed
the student's MSIX ID. Two student records which were originally matched and assigned
the same MSIX ID due to similar demographics have been identified as two different
students. Your district MEP office has executed a 'User Initiated' split using the
MSIX Website. Therefore, these records have been SPLIT to assign a separate MSIX
ID to one of the students. Your district will receive a response header record containing
the newly assigned MSIX ID number.
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Two student records in the
MSIX system have been identified as the same student. Your district MEP office has
merged these student records together using the MSIX Website to associate them with
the same MSIX ID. Your district will receive a response header record containing
the newly assigned MSIX ID number.
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The student transcript sent
to the MSIX system partially matched with an existing student in the MSIX system.
To notify your district of this 'Near Match' situation, you will receive a response
header record containing the 'M05' Message Type but the header will not contain
a MSIX ID. No MSIX ID has been assigned the student at this point. Your district
MEP should be notified to resolve this 'Near Match' using the MSIX Website. You
will receive a header response record for this student containing a MSIX ID once
the 'Near Match' has been resolved.
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The student has been 'Deactivated'
in the MSIX system and is no longer serviced by the Migrant Education Program. Your
district must 'mark' this student as inactive and should no longer send the student's
transcript to the MSIX system.
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The MSIX system has rejected
the student's transcript record. Please contact your district MEP Coordinator.
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