Chapter 8: Conversion Specification from ExPRESS TS130 to FASTER Interdistrict/Secondary Transcript Format - SP and OPS Loops (segments SP through DTP)
  ExPRESS Transaction Set 130
Student Educational Record (Transcript)
Source Segment Name, Position and Data Elements
(See SPEEDE/ExPRESS Manual)		   FASTER Elementary/Secondary Conversion Specifics
  SP - Special Program - at position 2/100

Provides the receiving educational institution or agency with information concerning the student's participation in special education programs or other programs and services

  NOTE: Ignore entire loop if transaction is addressed to a postsecondary institution.
  SP01 - Special Program Category Code

The type of special education program in which a student is involved

Use codes 01-22 and 27 for Special Education Programs. Use code 28 for all non-Special Education Programs or Services and provide appropriate code in SP03.

   I06 Exceptional Student Program fields (occurs 10) and Exceptionality (first occurrence at field 22)

Exceptionality

   
 
1 = Learning Disabled
 
à K - Specific Learning Disabled
 
2 = Speech Impaired
 
à F - Speech Impaired
 
3 = Communication Disordered/Impaired
 
à G - Language Impaired
 
4 = Educable Mentally Retarded
 
à A - Educable Mentally Handicapped
 
5 = Trainable Mentally Retarded
 
à B - Trainable Mentally Handicapped
 
6 = Severely or Profoundly Mentally Retarded
 
à N - Profoundly Mentally Handicapped
 
7 = Emotionally Disturbed
 
à J - Emotionally Handicapped and Q - Severely Emotionally Disturbed
 
10 = Behaviorally Disordered
 
à J - Emotionally Handicapped
 
11 = Hard of Hearing/Hearing Impaired
 
à H - Deaf or Hard of Hearing
 
12 = Deaf
 
à H - Deaf or Hard of Hearing
 
13 = Visually Handicapped
 
à I - Visually Impaired
 
14 = Blind
 
à I - Visually Impaired
 
15 = Deaf and Blind
 
à O - Dual-Sensory Impaired
 
16 = Multihandicapped
 
à N - Profoundly Mentally Handicapped
 
17 = Orthopedically Impaired
 
à C - Orthopedically Impaired
 
18 = Other Health Impaired
 
à V - Other Health Impaired
 
19 = Traumatic Brain Injury
 
à S - Traumatic Brain Injured
 
20 = Autistic
 
à P - Autistic
 
21 = Early Childhood
 
à U - Established Conditions
 
22 = Developmentally Delayed
 
à T - Developmentally Delayed
 
99 = Not Determined
 
 
à Z - Not applicable
 
27 = Other Special Education Program -OR-
à I06 Item 12 - Section 504 = 'Y'
 
28 = Other Program (not Special Education)
-AND-		    
 
NOTE: Bump 10th occurrence if necessary
 
SP03 = 2 - Gifted or Talented
 
à L - Gifted
 
SP03 = 30 - Instruction in the Home or Hospital
 
à M - Hospital/Homebound
 
SP03 = 52 - Occupational Therapy
 
 
SP03 = 53 - Physical Therapy
 
  -AND-

    
 
SP03 = 10 - Discipline or Disruptive Program
 
à I09/6 Incident Type fields
Not mapped
8 = Emotionally Vulnerable
9 = Socially Maladjusted
  Not used
Q = Severely Emotionally Disturbed
V = Other Health Impaired
  SP02 - Percent (Mainstreamed)

Percentage of time a student receiving special education services is mainstreamed in regular classes.

   Ignored
  SP03 - Program Participation and Services Code

If SP01 was one of the Special Education Program codes (1-27), then this is used to indicate other services provided to the student through the Special Education Program. Otherwise, this indicates the type of non-Special Education Program or service provided to the student.
 

  
    I/S05-42, 44, or 46 Dropout Prevention/Juvenile Justice Programs - also see OPX02
 
1 = Alternative Education
 
à U - Educational Alternative Programs
 
6 = Remedial or Compensatory Program
 
à C - Educational Alternative Program (Remedial Compensatory Only)
 
10 = Discipline or Disruptive Program
 
à A - Disciplinary Programs
 
73 = Alternative To Expulsion Programs
 
à E - Alternative to Expulsion Programs
 
48 = Children's Protective Services
 
à H - Youth Services Programs for the Abused, Neglected
 
49 = Substance Abuse Education and Prevention
 
à S - Substance Abuse Programs
 
50 = Teen or Adolescent Family Planning
 
à P - Teenage Parent Programs
 
 
XX = Teen or Adolescent Family Planning
 
à D - Educational Services for the Dept of Juvenile Justice Programs
 
 
77 = Non-School Institution For Neglect Or Delinquent Students
 
à N - Non-School Institution for Neglected or Delinquent Students
 
 
71 = Dropout Retrieval Activities
 
à R - Dropout Retrieval Activities
 
      I09-6 Incident Type - also see OPX02
 
10 = Discipline or Disruptive Program
 
à See SP05
   Not used
D = Education services in Department of Juvenile Justice Programs
O = Youth Services Programs for Status Offenders
R = Dropout Retrieval Activities
Z = Not applicable
     
Refer to secondary item
 
2 = Gifted
  à See SP01
 
3 = Limited English Proficiency
  à See OPS03
 
4 = Migrant Program
  à See OPS03
 
7 = Vocational Program
  à See SP05
 
11 = English as a Second Language Program
  à See OPS03
 
12 = Bilingual Education Program
  à See OPS03
 
30 = Instruction in the Home or Hospital
  à See SP01
 
52 = Occupational Therapy
  à See SP01
 
53 = Physical Therapy
  à See SP01
 
  
Not mapped
5 = Pre-Kindergarten
8 = General Education Development (GED) Preparation
9 = At-Risk or Dropout Prevention Program
13 = Adult High School Education Program
14 = Adult Basic Education Program
15 = Chapter 1 - ESEA PL 89-10
16 = State Compensatory Education
17 = Indian Education
18 = Transitional Bilingual Education
19 = Special Instr in English (Sheltered Eng)
20 = Primary Language Support
21 = Academic Subjects thru Primary Language
22 = Early Intervention Services
23 = Related Services
24 = Individual and Small Group Instruction
25 = Tutorial Services
26 = Note-taking Assistance
27 = Test-taking Assistance
28 = Educational Therapy
29 = Study Skills Assistance
31 = School Clothing
32 = Child Care or Center Services
33 = Language, Speech Development, Remediation
34 = Audiological Services
35 = Orientation and Mobility Instruction
36 = Adapted Physical Education
37 = Vision Services
38 = pecialized Driver Training Instruction
39 = Counseling and Guidance
40 = Psychological Srvc (not assess/IEP dev)
41 = Family Counseling and Training
42 = Health and Nursing Services
43 = Social Worker Services
44 = Special Vocational Ed/Career Development
45 = Recreation Services
46 = Special Srvc for Low-IncidenceDisabilities (Readers/Transcribers)
47 = Transportation
51 = Speech Therapy
54 = Music Therapy
55 = Art Therapy
56 = Dance Therapy
57 = Interpreter for the Hearing Impaired
58 = Rehabilitation Counseling Services
59 = Orientation and Mobility Services
60 = Case Management Services
61 = Mental Health Services
62 = Vocational Rehab Training and Job Plcmnt
63 = Supported Employment Services
64 = Independent Living Services
65 = Residential Services
66 = Communication Services
67 = Technological Aids
68 = Community Recreational Services
69= Community-based Instruction
70 = Pre-College Development Program
71 = State or Province Defined Program
72 = Local or District Defined Program
73 = Other Program
74 = Lender Provided Counseling Program
75 = Non-profit Organization Counseling Program
76 = Public or Government Agency
77 = Other Organization Program
  SP04 - Program and Services Funding Source Code
 
1 = Federal
2 = State
3 = Local
4 = Private
5 = Combination
  Ignored
  SP05 - Name of Special Program or Service   I/S05-08, 13, 18, or 23 Vocational Program Name
if SP03 was 7 (Vocational Program)
  -OR- 
I09-06 Incident Type
if SP03 was 10 (Discipline or Disruptive Program)
 
 
  Homicide
 
àHOM - Homicide
 
  Sexual Battery
 
àSXB - Sexual Battery
 
  Robbery
 
àROB - Robbery
 
  Battery
 
àBAT - Battery
 
  Breaking and Entering
 
àBAT - Breaking and Entering
 
  Larceny/Theft
 
àSTL - Larceny/Theft
 
Motor Vehicle Theft
 
àMVT - Motor Vehicle Theft
 
Kidnapping
 
àKID - Kidnapping
 
Arson
 
àARS - Arson
 
  Threat/Intimidation
 
àTRE - Threat/Intimidation
 
  Drugs Excluding Alcohol
 
àDRG - Drugs Excluding Alcohol
 
  Sexual Harassment
 
àSXH - Sexual Harassment
 
Sexual Offenses
 
àSXO - Sexual Offenses
 
  Vandalism
 
àVAN - Vandalism
 
Weapons Possession
 
àWPO - Weapons Possession
 
Unclassified Offenses
 
àOMC - Unclassified Offenses
 
Alcohol
 
àALC - Alcohol
 
Tobacco
 
àTBC - Tobacco
 
  Trespassing
 
àTRS - Trespassing
 
  Disorderly Conduct
 
àDOC - Disorderly Conduct
 
  Fighting
 
àFIT - Fighting
 
  Bullying / Harrassment
 
àBHA - Bullying / Harrassment
 
  Drug Sale/Distribution-Excluding Alcohol
 
àDRD - Drug Sale/Distribution-Excluding Alcohol
 
  Drug Use/Possession-Excluding Alcohol
 
àDRU - Drug Use/Possession-Excluding Alcohol
  PER - Administrative Communications Contact - at position 2/110

This segment is used to identify a person or office to whom administrative communications should be directed concerning the student's participation in special programs. This segment is not used in the postsecondary record.

 
  PER01 - Contact Function Code   Ignored
  PER02 - Name of Contact Person   Ignored
  PER03 - Communication Number Qualifier   Ignored
  PER05 - Communication Number   Ignored
  PER05 - Communication Number Qualifier   Ignored
  PER06 - Communication Number   Ignored
  PER07 - Communication Number Qualifier   Ignored
  PER08 - Communication Number   Ignored
  PER09 - Contact Inquiry Reference   Ignored
  N3 - Address Information - at position 2/120

This segment is used to specify a mailing address of the special programs contact person. This segment is not used in the postsecondary record.

 
  N301 - Street Address   Ignored
  N302 - Street Address Continued   Ignored
  N4 - Geographic Location - at position 2/130

This is used to specify the geographic location of the special programs contact person. This segment is not used in the postsecondary record.

  
  N401 - City Name   Ignored
  N402 - State or Province Code   Ignored
  N403 - Postal Code   Ignored
  N404 - Country Code   Ignored
  N405 - Location Qualifier   Ignored
  N406 - Location Identifier   Ignored
  NTE - Note/Special Instruction - at position 2/140

This segment is used to provide vital additional information about the special program or service provided to the student which cannot be otherwise transmitted. This segment is not used in the postsecondary record.

  
  NTE01 - Note Reference Code   Ignored
  NTE02 - Free-Form Message    
  "VCR:" actual value "-" classification description   I/S05 10a Credential Awarded
  Applied Technology Diploma   A = Applied Technology Diploma
  Advanced Technical Certificate   T = Advanced Technical Certificate
  Vocational Certificate   V = Vocational Certificate
  Not Applicable   Z = Not Applicable
  OPS - Program Subject Area and Eligibility - at position 2/150

Provides the receiving educational institution or agency with information about the student's eligibility and participation in selected subject areas within other programs

  
  OPS01 - Qualifier for Subject Area of Program

81 = Classification of Instructional Programs (CIP) coding structure maintained by the U.S. Department of Education's National Center for Education Statistics

  Ignored
  OPS02 - Subject Area of Program   Ignored
  OPS03 - Program Eligibility Code
 		  
If SP01 = 28 - Other Special Program (not Special Education)
and
If SP03 = 03 - Limited English Proficiency,
11 - English as a Second Language Program, or
12 - Bilingual Education Program
 
I/S05-27 Limited English Proficient
 
N = No, the student is eligible for the program, but is not being served
 
à LN - The student is Limited English Proficient and is not enrolled in classes specifically designed for LEP Students.
 
U = It is unknown whether the student is eligible
  à Ignored
 
Y = Yes, the student is eligible and is being served
 
à LY - The student is Limited English Proficient and is enrolled in classes specifically designed for LEP students.
     
If SP03 = 04 - Migrant Program
I/S01-19b MEP Enrollment Date
 
N = No, the student is eligible for the program, but is not being served
  à Ignored
 
U = It is unknown whether the student is eligible
  à See OPX01
 
Y = Yes, the student is eligible and is being served
  à Ignored
     
If SP01 = 1 through 27
I/06-19 Exceptional Student Placement Status
 
N = No, the student is eligible for the program, but is not being served
 
à N - Determined eligible and not placed
 
U = It is unknown whether the student is eligible
  à Ignored
 
Y = Yes, the student is eligible and is being served
 
à P - Determined eligible and placed.
  OPS04 - Instructional Setting Code
 		  
 
1 = Self-contained (Regular Class)
2 = Resource Class
9 = Homebound or Hospital Environment
  à See SP01
 
  
Not mapped
3 = Separate Class
4 = Public Separate School Facility
5 = Private Separate School Facility
6 = Public Residential Facility
7 = Private Residential Facility
8 = Correction Facility
10 = Bilingual Class
11 = Departmentalized (Regular Class)
12 = Center-Based Instruction
13 = Televised Instruction
14 = Individualized Instruction
15 = Independent Study
16 = Laboratory
17 = English as a Second Language (ESL) Class
18 = Discussion
19 = Residency
20 = Internship
21 = Practicum
22 = Work Study
23 = Co-operative Education
24 = Clinic
25 = Lecture and Laboratory
26 = Lecture and Discussion
27= Lecture
28 = Other
29 = Classroom
30 = Home Study (handle same as 9?)
   
  OPS05 - Unit of Measure for Time Spent in Instructional Setting   Ignored
  OPS06 - Time Spent in Instructional Setting
  If SP01 = 28 (Other programs) and
    SP03 = 10 (Discipline or Disruptive programs) and
    OPS05 = Days 		  I09 - Disciplinary/Referral Duration
  OPX - Placement Criteria - at position 2/160

Provides receiving educational institution or agency with information concerning the placement criteria and/or status of the student in a program

  
  OPX01 - Entry Information Indicator

N = Exit Information
Y = Entry Information

  See OPX02 and OPX03 for segment processing
  OPX02 - Placement Criteria Code

Code indicating the criteria used to place (entry) or remove (exit) the student from the program
 

  
  If SP03 was 1, 6, 10, 48, 49 or 50 (Codes that would map to Dropout Prevention/Juvenile Justice Programs
AND OPX01 was N (Exit Information)
 		   à Ignore
  If SP03 was 1, 6, 10, 48, 49 or 50 (Codes that would map to Dropout Prevention/Juvenile Justice Programs
AND OPX01 was Y (Entry Information)
 		  
à I/S05-43, 45, or 47 Dropout Prevention Placement Reason (default=Z-Not Applicable)
   
If SP03
was:
-------		  
Then:
------------------------------------------------
 
1 = Academic Record
 
1 à B - Academically Unsuccessful
6 à M - Inadequate Performance
 
 
2 = Behavioral Performance
 
1 à C - Attendance/Tardiness problems
10 à J - Disciplinary Referral(s)
71 à R - Retrieved as former dropout
 
 
3 = Physical Condition
 
50 à E - Expectant Parent
 
 
4 = Test Scores
 
6 à N - Failed HSCT
 
 
7 = Family Background
 
49 à L - Documented Family Substance Abuse
71 à G - Child
 
 
  
Not mapped
5 = Age
6 = Limited English Proficiency (LEP)
   
Not used
A = Retained in Grade
D = Potential Dropout
N = Habitual Truancy
F = Parent
H = Suspension(s)
I = Alternative Placement
K = Documented Student Substance Abuse
T = Transition from Department of Juvenile Justice
  OPX03 - Reason for Entry/Exit
 		   I09-8 - Disciplinary/Referral Action Code
  If SP03 = 10 - Disciplinary or Disruptive Behavior
 
B40 = Suspended
 
à O - Out of School Suspension
 
B29 = Student is Expelled
 
à E - Expelled, Without Continuing Educational Services
à F - Expelled, With Continuing Educational Services
 
B28 = Student is on suspension or expelled.
 
à H - Suspension Extended, Pending Hearing
à I - In-school Suspension
 
B52 = According to established Regulations and Statutes.
 
à S - Other SESIR defined
 
D11 = Student promoted, retained or transferred to a different school in the same district
 
à P - Placement in Alternative Educational Setting
  DTP - Date or Time Period - at position 2/170

Provides dates associated with the program or subject area.

  
  DTP01 - Date/Time Qualifier for DTP03
 		   Determines target for DTP02 and DTP03
  For SP Loop identifying an ESE program:   ESE program dates (MMDDYYYY):
 
330 = Referral Date
 
à I06-20 Referral Date (occurrences) - earliest date for program
 
331 = Evaluation Date
 
à I06-23 Evaluation Completion Date (occurrences) - earliest date for program
 
332 = Placement Date (Entry Date)
 
à I06-17 Exceptional Student Placement Date (occurrences) - earliest date for program
 
333 = Individual Education Plan (IEP)
 
à I06-07 Exceptional Student Plan Date - earliest date for student
 
334 = Re-evaluation Date
 
à I06-14 Exceptional Student Evaluation/ Re-evaluation Date - earliest date for student
 
335 = Dismissal Date (Exit Date)
 
à I06-21 Exceptional Student, Dismissal Date (occurrences) - latest date for program
 
586 = First Contact
 
à I06-24 Date of Consent for Evaluation (occurrences) - earliest date for program
 
else
  à Ignored
   
For SP Loop identifying an vocational program:		    
Vocational Program dates (MMDDYYYY):
 
332 = Placement Date (Entry Date)
 
à I/S05-10b Vocational Program Entry Date (occurrences) - earliest date for program
 
335 = Dismissal Date (Exit Date)
 
à I/S05-10c Vocational Program Exit Date (occurrences) - earliest date for program
 
335 = Dismissal Date (Exit Date)
 
à I/S05-10 Withdrawal Date (Vocational Program Completion Date) (occurrences) - latest date for program
 
else
  à Ignored
   
For SP Loop identifying an LEP program:		    
LEP Program dates (YYYYMMDD):
 
331 = Evaluation Date
 
à I/S05-30 Limited English Proficient: Classification Date - earliest date for program
 
332 = Placement Date (Entry Date)
 
à I/S05-29 Limited English Proficient: Entry Date - earliest date for program
 
333 = Individual Education Plan (IEP)
 
à I/S05-31 Limited English Proficient: Student Plan Date - earliest date for program
 
334 = Re-evaluation Date
 
à I/S05-32 Limited English Proficient: Reevaluation Date - earliest date for program
 
335 = Dismissal Date (Exit Date)
 
à I/S05-34 Limited English Proficient: Exit Date - earliest date for program
 
951 = Reclassification
 
à I/S05-35 Limited English Proficient: Reclassification Date - earliest date for program
 
952 = Reclassification (Exit Date)
 
à I/S05-36 Limited English Proficient: Reclassification Exit Date - earliest date for program
 
954 = Post-Reclassification (First Report Card)
 
à I/S05-37 Limited English Proficiency: Post Reclassification Date (First Report Card) - earliest date for program
 
955 = Post-Reclassification (First Semi-annual)
 
à I/S05-38 Limited English Proficient: Post Reclassification Date (First Semiannual Review) - earliest date for program
 
956 = Post-Reclassification (Second Semi-annual)
 
à I/S05-39 Limited English Proficient: Post Reclassification Date (Second Semi-annual Review) - earliest date for program
 
957 = Post-Reclassification (End of Second Year)
 
à I/S05-40 Limited English Proficient: Post Reclassification Date (End of the Second Year)- earliest date for program
 
else
  à Ignored
   
For SP Loop identifying Disciplinary Action:		    
Disciplinary/Referral dates (MMDDCCYY):
 
330 = Referral Date
 
à I09 - 7 Incident Date
 
332 = Placement Date
 
à I09 - 9 Disciplinary/Referral Action Date
 
else
  à Ignored
   
For SP Loop identifying Migrant Program:		    
Migrant Program dates (MMDDCCYY):
  If SP03 was 4 (Code that would map to Migrant Programs AND OPX01 was Y (Entry Information)    
 
332 = Placement Date
 
à I/S01 - 19b MEP Enrollment Date
 
else
  à Ignored
   
For SP Loop identifying Graduation Requirements Determination:		    
Graduation Requirements Determination dates (MMDDCCYY):
 
372 = Actual Arrival Date
 
à I/S01 - 19c Year Entered Ninth Grade, Graduation Requirements Determination
 
else
  à Ignored
 
  
Not mapped
953 = Post-Reclassification
 
DPT02 - Date/Time Format Qualifier - format of DTP03
 
  See DTP03
 
CM = CCYYMM
CY = CCYY
D8 = CCYYMMDD
DB = MMDDCCYY
 
  DTP03 - Date/Time Period   Date reformatted according to target field format (See DTP01 for target field)

NOTE: Incomplete forms of the date default day and/or month to 01.

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