FLORIDA AUTOMATED SYSTEM FOR TRANSFERRING EDUCATIONAL RECORDS
FLORIDA DEPARTMENT OF EDUCATION
OFFICE OF APPLICATION DEVELOPMENT AND SUPPORT (OADS)

Revised: August 1, 2021

Student Information

1.

Record Type:

I01 -

Items 1-39a, 44, 50-55, 58-69 and 72-73 are valid for interdistrict and Bright Futures records transfer.

 

 

S01 -

Items 1-12, 16-17, 19d-19h, 21, 23-30, 33-35, 37-55, 57, 58-69, and 72-73 are valid for secondary transcripts and Bright Futures records transfer.

 

 

 

2.

Transfer one record per student.

3.

The presence of binary zeroes in data fields causes significant problems for several institutions in the receipt of student records. A transaction will be rejected if non-displayable characters are sent in the data unless found in Filler Reserved for Local Use. Please use some other appropriate character (e.g., SPACES) with which to initialize your records before sending them.

4.

Required fields are indicated by an asterisk (*) next to the field name.

5.

Special characters, tilde (~), caret (^), and grave accent (`), are used as delimiters in the translation of FASTER to SPEEDE/ExPRESS. They are reserved symbols and as such cannot be included in data sent through FASTER to a SPEEDE/ExPRESS institution.


In Item 39x FILLER, reduced length from 24 to 23 to allow for the new Item 39g.

Added new Item 39g Civic Literacy Assessment Passed.

Field Characteristics:

A =

Alphabetic only

A/N =

Alphameric

N =

Numeric only

Z =

Zoned numeric

P =

Packed decimal

R =

Right justified with leading zeros

L =

Left justified

Format Characteristics:

Name:

Student Information

Number:

I/S01

Record Size: 1020

1

1-3

3

A/N

Record Type*

The header for the record for this transaction

Code

Definition

I01

Interdistrict and Bright Futures

S01

Secondary to Postsecondary Transcript Transfer, and Bright Futures Record Transfer

2

4-13

10

A/N/R

Student Number Identifier, Florida*

If the student has a social security number and provides this number to the school district, the Student Number Identifier, Florida, will have the following format:

First 9 digits:

the student's Social Security Number; and

The 10th digit:

the letter "X".

If a SPEEDE/ExPRESS institution does not provide a valid social security number or high school student number identifier, the value will be "999999999G".

If the student does not provide a Social Security Number to the school district, the school district will assign a Student Number Identifier, Florida, to the student, formatted as follows:

First 2 digits

 

NN

For any student entering a Florida school district for the first time, the first 2 digits will represent the district of initial entry into the Florida School System.

Last 8 digits

 

NNNNNNNN

The last eight digits are district-defined in such a way as to result in a unique student number within the district in which the number is originally assigned.

3

14-15

2

A/N

Filler

4

16-17

2

N/R

District Number, Current Enrollment*

The two digit number for the current school district or other agency in which the student is officially enrolled for graduation (see District Name Table, Appendix A), or zero in the case of a postsecondary or SPEEDE/ExPRESS sending institution

Code

Definition

01-69, 71-76

State assigned number for school district or other agency

99

Other than Florida Public School

5

18-21

4

A/N/R

School Number, Current Enrollment*

The state assigned four digit school number in which the student is officially enrolled for graduation

0001 -9899

District school sites assigned a unique number in the state Master School ID File.

0000

Used for in-state postsecondary and SPEEDE/ExPRESS sending institutions

9997

Migrant Non-Attenders - Used for students identified as Migrant, ages 3 through 21, who are not enrolled in school, and have not graduated from high school.

9998

Used to report Home Schooled students. Students identified and being reported by the district as home schooled students.

3900 Family Empowerment Scholarship Participants

3518

McKay Scholarship Participants.

7001

Virtual Instruction Program operated through a contract with a provider that is approved by the DOE, the Florida Virtual School or a state college.

7004

Florida Virtual School Franchise Participants.

7006

School District Virtual Course Offerings.

7023

Virtual Instruction Program offered by the School District.

9992

Private school students participating in Title I, Part C (Migrant) programs.

9993

Migrant (Title I, Part C) students served in a home education setting.

9994

Private school students served with Fund Source D funds.

9995

Private school students participating in Title I programs.

6

22-31

10

A/N

Filler

7

32-41

10

A/N/R

Student Number Identifier-Alias, Florida

A ten character code used to identify the last Student Number Identifier, Florida. The number will be reported to the state and will be used to create a history file to enable the state to do longitudinal studies.

If the student's last Student Number Identifier, Florida, was a social security number, the student's Student Number Alias, Florida, will have the following format:

First 9 digits:

the student's Social Security Number; and

The 10th digit:

the letter "X".

If the student's last Student Number Identifier, Florida, was not a social security number, the student's Student Number Alias, Florida, will have the format of the Student Number Identifier, Florida, as it existed prior to July 1, 1991, as follows:

First 2 digits

 

NN

For any student entering a Florida school district for the first time, the first 2 digits will represent the district of initial entry into the Florida School System.

Last 8 digits

 

NNNNNNNN

The last eight digits are district-defined in such a way as to result in a unique student number within the district in which the number is originally assigned.

8

42-46

5

A/N

Filler

9

47-88

42

A/N/L

Student Name, Legal*

This is a Fixed Field as follows:

 

47-63

17

 

Last Name

 

64-66

3

 

Appendage

 

67-78

12

 

First Name

 

79-88

10

 

Middle/Maiden Name or Initial 

10

89-89

1

A/N

Ethnicity**

A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. The term "Spanish origin" can be used in addition to "Hispanic" or "Latino".

This field is required for currently enrolled students or those who attended school during the 2009-2010 school year.

Code

Definition

Y

Yes, the student is of Hispanic/Latino origin.

N

No, the student is not of Hispanic/Latino origin.

10a

90-90

1

A/N

Race: American Indian or Alaska Native**

A person having origins in any of the original peoples of North, South, or Central America and who maintains tribal affiliation or community attachment.

This field is required for currently enrolled students or those who attended school during the 2009-2010 school year.

Code

Definition

Y

Yes, the student is an American Indian or Alaska Native.

N

No, the student is not an American Indian or Alaska Native.


Students coded as Hispanic/Latino ethnicity should also be reported with the appropriate race(s).

10b

91-91

1

A/N

Race: Asian**

A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

This field is required for currently enrolled students or those who attended school during the 2009-2010 school year.

Code

Definition

Y

Yes, the student is Asian.

N

No, the student is not Asian.


Students coded as Hispanic/Latino ethnicity should also be reported with the appropriate race(s).

10c

92-92

1

A/N

Race: Black or African American**

A person having origins in any of the black racial groups of Africa. Terms such as "Haitian" or "Negro" can be used in addition to "Black" or "African American".

This field is required for currently enrolled students or those who attended school during the 2009-2010 school year.

Code

Definition

Y

Yes, the student is Black or African American.

N

No, the student is not Black or African American.


Students coded as Hispanic/Latino ethnicity should also be reported with the appropriate race(s).

10d

93-93

1

A/N

Race: Native Hawaiian or Other Pacific Islander**

A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

This field is required for currently enrolled students or those who attended school during the 2009-2010 school year.

Code

Definition

Y

Yes, the student is a Native Hawaiian or Other Pacific Islander.

N

No, the student is not a Native Hawaiian or Other Pacific Islander.


Students coded as Hispanic/Latino ethnicity should also be reported with the appropriate race(s).

10e

94-94

1

A/N

Race: White**

A person having origins in any of the original peoples of Europe, the Middle East or North Africa.

This field is required for currently enrolled students or those who attended school during the 2009-2010 school year.

Code

Definition

Y

Yes, the student is White.

N

No, the student is not White.


Students coded as Hispanic/Latino ethnicity should also be reported with the appropriate race(s).

11

95-95

1

A

Sex*

Code

Definition

M

Male

F

Female

12

96-96

1

A

Racial/Ethnic Category*

Racial/ethnic group to which the student belongs or with which the student identifies:

This field is required for those students who graduated or left the district before the 2012-2013 school year. In order to identify these students the Diploma Date, or Withdrawal Date, or Certificate of Completion Date should be less than 08/01/2011.

Code

Definition

W

White, Non-Hispanic: Persons having origins in any of the original peoples of Europe, North Africa, or the Middle East

B

Black, Non-Hispanic: Persons having origins in any of the black racial groups in Africa

H

Hispanic: Persons of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin regardless of race

A

Asian or Pacific Islander: Persons having origins in any of the original peoples of the Far East, Southeast Asia, the Pacific Islands, or the Indian subcontinent.

I

American Indian or Alaskan Native: Persons having origins in any of the original peoples of North America, and who maintain cultural identification through tribal affiliation or community recognition

M

Multiracial: a person having parents of different racial/ethnic categories.

13

97-108

12

A/N

MSIX Identification Number (MSIX ID)

Unique number generated and assigned by the MSIX System to a migrant student for use in identifying the student's consolidated record.

  • This field must be blank when the student’s transcript is being sent to the MSIX System by a district for the first time. This will result in the execution of the MSIX matching process and the return of a MSIX ID for the student from the MSIX system to Florida and subsequently to the district via a FASTER Response. This eliminates any need for district MEP staff to search the MSIX system for the MSIX ID of the student. This also prevents the submission of incorrect MSIX Identification numbers by a district.
  • This field must be blank if the student's transcript has previously been submitted by the district but no MSIX ID has been assigned by the Federal MSIX System.
  • This field will be required on subsequent submissions by the district for the student once the MSIX ID has been assigned by the Federal MSIX System and returned to the sending district via a FASTER response.
  • FASTER edits for this field will only be performed when the transcript submission is addressed to the Federal MSIX System (District 99, School 0006).
  • Districts are no longer required to submit the MSIX ID when transmitting a transcript of a migrant student to other districts.

NOTE: This field only applies to Migrant Students. For non-Migrant Student records this field should be left blank.

14

109-109

1

A/N

Migrant Status Term

Migrant Status Term codes are to be used to indicate which terms(s) a migrant student was served and/or identified. For a complete list of the codes and their descriptions please refer to Student Information System-Migrant Status Term

NOTE: This field only applies to Migrant Students and is a required field starting with 2013-2014 school year. For non-Migrant Student records this field should be 'Z' or left blank.

15

110-111

2

A/N

Migrant Birth State

The two-character code for a state (within the United States, Canada, Mexico, or South America) in which the Migrant student was born. A list of valid U.S. state codes is available in Student Information System-Appendix H. A list of valid state codes for Mexico, Canada and South America is available in Student Information System-Appendix BB. Additional technical information can be found on the MSIX District Assistance Paper page.

PLEASE NOTE:
If Country of Birth is Mexico (MX), Canada (CC) or one of the South American country codes, Migrant Birth State must be a valid code for the country indicated as found on Appendix BB of the Education Information & Accountability Services Student database.

If Country of Birth is the United States (US), Migrant Birth State must be a valid U.S. state code as found in Appendix H of the Education Information & Accountability Services Student database.

If Country of Birth is not US, MX, CC or one of the South American country codes -or- the Migrant Birth State is not known, Migrant Birth State may be 'ZZ' or spaces.

If the student is not a Migrant student, this field should be spaces.

15a

112-112

1

A/N

Military Family Student

This element is an indicator of whether or not the student is a child of a military family pursuant to section 1000.36, F.S.

Code

Definition

Y

Yes, this student is a child of a military family.

N

No, this student is not a child of a military family.

Z

This code should be reported for Prekindergarten students.

16

113-114

2

A/N

Grade Level*

The student's current grade level placement or the grade level for which data are being reported:

Code

Grade or Level

PK

Pre-Kindergarten

KG

Kindergarten

01-12

First through Twelfth Grade

23

Student eligible for Certificate of Completion at the end of grade 12 who elects to remain in a remedial program for one additional school year.

30

Adult, Non-High School Graduate

31

Adult, High School Graduate

(Grade level codes, 13, 14, 15, 16, 17, 20, 21, 22 & 24 are valid through June 30, 1988)

If a student is in an ungraded setting, assign the student to the grade in which he or she would normally be enrolled.

17

115-115

1

A/N

Filler

17a

116-116

1

A/N

Migrant Summer Term

Indicates the time of the school year during which the student received services by the Migrant Education Program (MEP).

CODE

  

DEFINITION

  

S

  

This field is marked only if an eligible migrant student received services during the summer term.

 

Blank

  

The migrant student did not participate in Summer Term. (Leave blank if the student is not a migrant.)

 

  

  

  

 

17b

117-117

1

A/N

Migrant Annual Term

Indicates the time of the school year during which the student was identified and/or served by Migrant Education Program (MEP).

CODE

  

DEFINITION

  

3

  

This field is marked only if program eligibility and/or services occurred during September 1 through August 31 performance period.

 

Blank

  

The migrant student did not participate in Annual Term. (Leave blank if the student is not a migrant.)

 

  

  

  

 

18

118-120

3

A/N

Filler

18a

121-121

1

A/N

Diploma Designation*

Code

Definition

S

Scholar - Student has met the requirements pursuant to ss. 1003.428, F.S. and 1003.4282, F.S. as applicable, in order to earn the scholar designation

M

Merit - Student has met the requirements pursuant to ss. 1003.428, F.S. and 1003.4282, F.S. as applicable, in order to earn Merit designation

B

Both Scholar and Merit - Student has met the requirements pursuant to ss. 1003.428, F.S. and 1003.4282, F.S. as applicable, in order to earn both designations.

Z

Not Applicable. Neither Scholar not Merit designation were awarded to the student

18b

122-122

1

A/N

Graduation Option

A code used to distinguish between standard or accelerated option/curriculum plans for graduation. For a complete list of the codes and their descriptions please refer to Student Information System-Graduation Option

19a

123-130

8

A/N

Minimum Exceptional Student Education Performance Standards Mastered for Graduation Purposes, Date

The month, day and year the exceptional student mastered the Minimum Student Performance Standards required for a Special Diploma. The date is the date the student completes all requirements.

MMDDCCYY

Date of mastery

Example: 05121982

19b

131-138

8

A/N

MEP Enrollment Date*

The date on which the student was enrolled in the Migrant Education Program. This date must be within the current year.

    MMDDCCYY   Example: 10192016 = October 19, 2016

*NOTE: This field only applies to Migrant Students and is a required field starting July 1, 2014 school year. For non-Migrant student records this field should be left blank.

19c

139-146

8

A/N

Year Entered Ninth Grade, Graduation Requirements Determination

For the purpose of determining the requirements a student must satisfy for high school graduation, the year (biennium) the student entered ninth grade.

NOTE: This field is required for all students in grade level 9 through 12. Exceptions to this requirement include Speede transcripts from out of state, private school students prior to the 2012-2013 school year, and students who have graduated or withdrawn from public school prior to the 2012-2013 school year.

School year is: CCYYCCYY Example: 20052006

19d

147-147

1

A/N

National Merit Scholar

Indicates the student's National Merit Scholar status.

Code

Definition

S

Scholar

F

Finalist

Z

Not Applicable

19e

148-148

1

A/N

National Achievement Scholar

Indicates the student's National Achievement Scholar status.

Code

Definition

S

Merit Scholarship Winner

F

Merit Finalist

Z

Not Applicable

19f

149-154

6

A/N

Communications, Date Passed for Graduation Purposes

A six-digit field used to indicate the month and year when the regular student passed the communications section of a test used to determine graduation eligibility.

MMCCYY

Example: 031999

 

 

19g

155-160

6

A/N

Mathematics, Date Passed for Graduation Purposes

A six-digit field used to indicate the month and year when the regular student passed the mathematics section of a test used to determine graduation eligibility.

MMCCYY

Example: 031999

 

 

19h

161-161

1

A/N

National Hispanic Scholar

Indicates the student's National Hispanic Scholar status.

Code

Definition

S

Scholar

Z

Not Applicable

20

162-214

53

A/N

Filler

21

215-278

64

A/N/L

Address, Mailing *

The student's mailing address as follows:

 

215-239

25

 

Street number and name, P.O. Box, or route and box number.

 

240-249

10

 

Apartment number, building number, etc.

 

250-269

20

 

City and state/territory; positions 19-20 must always be the two character state code listed in Student Information System-Appendix H.

 

270-278

9

 

Zip code left justified.

22

279-446

168

A/N/L

Student Name, aka

Each name by which the student is also known other than the legal name (up to four names; this is free form for each name).

 

279-320

42

 

Name 1

 

321-362

42

 

Name 2

 

363-404

42

 

Name 3

 

405-446

42

 

Name 4

23

447-447

1

A/N

Birth Date Verification

A one character code which indicates the legal evidence for verifying the student's birth date pursuant to section 232.03, F.S.

Code

Definition

1

A duly attested transcript of the child's birth record filed according to law with a public officer charged with the duty of recording births.

2

Hospital certificate accompanied by parents' notarized statement.

3

Baptismal certificate showing date of birth and place of baptism, accompanied by parents' sworn affidavit.

4

Insurance policy on child which has been in force at least two years.

5

Bible record of child's birth accompanied by parents' sworn affidavit.

6

Passport or certificate of arrival in the U.S. showing age of child.

7

School record, at least four years prior, showing date of birth.

8

Parents' sworn affidavit accompanied by a certificate of examination from a health officer or physician verifying the child's age.

T

Verification obtained from out-of-state transfer records or from the MSRTS record for a migrant student (not valid for entrance into Prekindergarten and Kindergarten students).

9

No verification.

 

Note:

For code 6, a copy of the passport or certificate of arrival may not be placed in the student's permanent record.

Note:

Both the official birth registration card and the official birth certificate are sufficient documentation for code 1. Local district policy may require other information for registration purposes in addition to the birth registration card. Passports or certificates of arrival may not be required as birth date verification, but may be accepted if voluntarily offered.

24

448-465

18

A/N

Birth Place

The city, state/territory, or foreign country where the student was born. It is a free form field. Valid countries and states can be found in the following appendices of the Education Information & Accountability Services Student database manual.

Countries: Student Information System-Appendix G     U.S. States: Student Information System-Appendix H     Migrant States: Student Information System-Appendix BB

25

466-466

1

A

Female Parent/Guardian Code

A code indicating the relationship of each person appearing in the Parent/Guardian Name Fields:

Code

Definition

P

Parent

G

Legal guardian (pursuant to section 744.102(1), F.S.)

O

Other, such as relative

A

Guardian Ad Litem (pursuant to section 744.102(2), F.S.)

S

Surrogate parent (See Rule 6A-6.0333, FAC for definition.)

N

No parent/guardian required.

26

467-491

25

A/N

Female Parent/Guardian Name

The name of the female parent, legal guardian, or other adult responsible for the student (last name should be first).

The requested format is to place the mother's name in this field, using the format last name, first name including a comma to separate the mother's first name from the last. This is especially important when reporting Migrant Students or Migrant non-attenders.

Example: Doe, Jane

Additional technical information can be found on the MSIX District Assistance Paper page.

27

492-492

1

A

Male Parent/Guardian Code

Same as item 25

28

493-517

25

A/N

Male Parent/Guardian Name

The name of the male parent, legal guardian, or other adult responsible for the student (last name should be first).

The requested format is to place the father's name in this field, using the format last name, first name including a comma to separate the father's first name from the last. This is especially important when reporting Migrant Students or Migrant non-attenders.

Example: Doe, John

Additional technical information can be found on the MSIX District Assistance Paper page.

29

518-518

1

A

Parent/Guardian Code

Same as item 25 for Non-Migrant Students.

In cases where the name of a migrant student's mother or father is not available, enter the name of the available legal guardian or other adult responsible for the student and identify them by the appropriate gender code 'F' or 'M'.

Code

Definition

M

"Male" parent, legal guardian, or other adult responsible for the student

F

"Female" parent, legal guardian, or other adult responsible for the student

30

519-543

25

A/N

Parent/Guardian Name

The name of the parent, legal guardian, or other adult responsible for the student (last name should be first).

31a

544-544

1

A

Health Examination, School Entry *

Certification that a school health examination has been performed within one year prior to initial enrollment into a Florida public or non-public school as required pursuant to section 232.0315, F.S.

Note: This field is *required on the Inter-district format type (Type I01) with exception of when the transcript is addressed to the MSIX system (Migrant Students). It is not required on the Secondary format (Type S01).

Code

Definition

Y

School entry health examination certified.

T

Transferred from another Florida school without a health examination record.

R

Religious exemption (any child shall be exempt upon written request of parent or guardian of such child stating objections of such examination on religious grounds)

N

The student is an initial entry into a Florida school who has not presented a school health examination and has been enrolled in this district fewer than 31 days pursuant to section 232.0315, F.S.

V

The student is in a virtual instruction program or is home-schooled, has not presented a school health exam, does not physically participate in any school building activities, and none of the other codes apply.

31b

545-545

1

A

Critical/Chronic Health Information - 911 Medical Alert

Medical alert of a potentially life-threatening condition.

Code

Definition

Y

Yes

N

No

31c

546-590

45

A/N/L

Critical/Chronic Health Information - 911 Medical Alert

The name and telephone number of the school contact designated to provide critical/chronic health information - 911 medical alert information on the student.

31d

591-592

2

A

Screening for Hearing Problems

A code which indicates whether the student was screened for hearing problems and passed the test, or was screened for hearing problems and did not pass the test.

Code

Definition

HY

Student was screened for hearing problems and passed the test.

HT

Student was screened for hearing problems, did not pass the test, and received appropriate treatment.

HN

Student was screened for hearing problems, did not pass the test, and did not receive appropriate treatment.

ZZ

Not Applicable

 

Note:

This element is to be used to report the results of screening for hearing problems for kindergarten students.

31e

593-594

2

A

Screening for Vision Problems

A code which indicates whether the student was screened for vision problems and passed the test, or was screened for vision problems and did not pass the test.

Code

Definition

VY

Student was screened for vision problems and passed the test.

VT

Student was screened for vision problems, did not pass the test, and received appropriate treatment.

VN

Student was screened for vision problems, did not pass the test, and did not receive appropriate treatment.

ZZ

Not Applicable

 

Note:

This element is to be used to report the results of screening for vision problems for kindergarten students.

32

595-649

55

A/N

Filler

33

650-674

25

A/N/L

School Name, Current*

The name of the school where the student is currently officially enrolled

34

675-739

65

A/N/L

School Address, Current

Street, city, state, and zip code for the student's current school

 

675-707

33

 

Address Line 1

 

708-739

32

 

Address Line 2

35

740-749

10

N

School Phone Number*

The phone number of a school.

EXAMPLE: 8505551212 (850)555-1212

36a

750-750

1

A/N

Migrant Continuation of Services*

A code to identify migrant children whose eligibility has expired (who are no longer classified as migrant students) but who continue to receive migrant program educational or educationally related services.

Code

Definition

A

A child who ceases to be classified as migrant during a school term but who is still eligible for services until the end of the term. (This represents a partial year of services after the child’s migrant eligibility has expired.)

B

A child who ceases to be classified as a migrant but who continues to receive services for one additional school year because comparable services are not available through other programs. This represents an additional school year of services occurring immediately after the migrant student's eligibility has expired. An additional school year is the sum of up to three discrete periods of a school year (e.g., fall, spring and/or summer).

C

A secondary school student who ceases to be classified as migrant but who is served through credit accrual programs until graduation.

Z

The student was not a migrant student or was a migrant student but did not receive Continuation of Services this school year.

36b

751-751

1

A/N

Migrant Priority for Services*

An indicator that the migrant student has been classified as failing or at risk of failing to meet the state achievement requirements. For a detailed description of this field, and a list of indicators to be used to identify the children who should receive "priority for services", see the Student Information System-Migrant Priority for Services).

Code

Definition

Y

The migrant student is designated as Priority for Services.

N

The migrant student is not designated as Priority for Services.

Z

The student is not a migrant student.

36c

752-752

1

A/N

Unused

36d

753-753

1

A/N

Residency for Tuition Purposes

The most recent classification of the student as a resident or a non-resident for tuition purposes pursuant to section 1009.21, F.S. Report the value for the student’s residency status associated with the student’s most recent course and section. The student’s most recent course and section would be that course and section which has the most recent Date of Entry.

Valid values are D, F, N, and Z. The code descriptions can be found at Student Information System-Residency for Tuition Purposes

36e

754-754

1

A/N

Online Course Exempt*

An indicator of whether the student is exempt from the requirement of taking an online course pursuant to ss. 1002.321(3), F.S. and 1003.4282(4), F.S.

Valid values are D, T, and Z. The code descriptions can be found at Student Information System-Online Course Exempt.

NOTE: This field is required for students in grades 9 through 12 beginning in the 2012-2013 school year. For students in grades other than 9 through 12, this field can be blank.

36f

755-756

2

A/N

Adult Fee Status

Refer to Student Information System-Adult Fee Status for valid codes for this data element.

36g

757

1

A/N

Unused

37

758-760

3

A/N

Withdrawal Code

For PK-12, a state defined code indicating the status under which the PK-12 student withdrew from a school or district. Valid codes for PK-12 can be found in Student Information System-Appendix A . For adults, withdrawal reason is defined as a code which indicates that the student separated from the district/program prior to completion, or that the student received a diploma or a certificate of completion. Valid codes for adults can be found in Student Information System-Appendix B . Blanks are also valid for this field.

38

761-768

8

A/N

Withdrawal Date

The calendar date on which the student actually withdrew from the current school district. (This field can also be blank). It can be a date in the future only when it is before September 1st of the upcoming school year.

MMDDCCYY

Example: 12101982

39

769-852

84

N/R

Credits Needed, Local Subject Area Requirements

The number of credits to be earned by the student in each local subject area taken to meet local high school graduation requirements. (Two implied decimal places.)

NNNN

0150

One and one-half credits, 01.50, needed to complete requirements in local subject area.

 

769-772

4

N/R

Credits Needed, Local Subject Area Requirements - ENGLISH

 

773-776

4

N/R

Credits Needed, Local Subject Area Requirements - MATHEMATICS

 

777-780

4

N/R

Credits Needed, Local Subject Area Requirements - SCIENCE*

*Starting with students entering ninth grade in 2013-2014 school year, use Subject Area for EQUALLY RIGOROUS SCIENCE.

 

781-784

4

N/R

Credits Needed, Local Subject Area Requirements - AMER HISTORY

 

785-788

4

N/R

Credits Needed, Local Subject Area Requirements - WORLD HISTORY

 

789-792

4

N/R

Credits Needed, Local Subject Area Requirements - ECONOMICS

 

793-796

4

N/R

Credits Needed, Local Subject Area Requirements - AMER GOVERNMENT

 

797-800

4

N/R

Credits Needed, Local Subject Area Requirements - PRACTICAL ARTS*

*Subject Area VOCATIONAL used prior to 2007-08 school year.

 

801-804

4

N/R

Credits Needed, Local Subject Area Requirements - PERFORM FINE ART

 

805-808

4

N/R

Credits Needed, Local Subject Area Requirements - LIFE MGMT SKILLS

 

809-812

4

N/R

Credits Needed, Local Subject Area Requirements - PHYSICAL ED

 

813-816

4

N/R

Credits Needed, Local Subject Area Requirements - FOREIGN LANGUAGE

 

817-820

4

N/R

Credits Needed, Local Subject Area Requirements - LANGUAGE ARTS

 

821-824

4

N/R

Credits Needed, Local Subject Area Requirements - SOCIAL STUDIES

 

825-828

4

N/R

Credits Needed, Local Subject Area Requirements - ELECTIVE

 

829-832

4

N/R

Credits Needed, Local Subject Area Requirements - ESE

 

833-836

4

N/R

Credits Needed, Local Subject Area Requirements - COMPUTER ED

 

837-840

4

N/R

Credits Needed, Local Subject Area Requirements – ALGEBRA I

 

841-844

4

N/R

Credits Needed, Local Subject Area Requirements – GEOMETRY

 

845-848

4

N/R

Credits Needed, Local Subject Area Requirements – BIOLOGY

 

849-852

4

N/R

Credits Needed, Local Subject Area Requirements – ALGEBRA II

39x

853-875

23

N

Filler (reserved for future assessment requirements.)

39g

876-876

1

A/N

Civic Literacy Assessment Passed

Code

Definition

Y

Student has taken the U.S. Government and has passed the associated Civic Literacy Assessment.

N

Student has taken U.S. Government and has failed the associated Civic Literacy Assessment.

blank

Not taken/Not applicable

Important Note: It is the responsibility of the district to send the U.S. Government course, grade, and credit information on the FASTER I/S04 course record.


39f

877-877

1

A/N

English/Languate Arts Assessment Met

Use to indicate if the student has met the ELA Assessment requirement pursuant to section 1003.482, F.S. Valid codes are "Y", "N" and "Z". For additional information see Student Information System-English/Language Arts Assessment Passed

39a

878-878

1

A/N

Algebra II Assessment Passed

Code

Definition

Y

Student has passed the Algebra II End-of-Course (EOC) Assessment.

E

Student has exempted all or part of the course, and passed the Algebra II EOC Assessment throught the Credit Acceleration Program pursuant to section 1003.4295(3), F.S. and thereby has earned course credit. Also use code ‘E’ when awarding credit for a failed Algebra II course, when the student has passed the Algebra II EOC Assessment.

NOTE: The Algebra II course credit will be counted for a student who graduates in the 2015-2016 school year or before. For students who graduate in the 2016-2017 school year, in order for the course credit to be counted for passing the EOC assessment, a course grade of “T” must be recorded in the I/S04 – Course Record per the Credit Acceleration Program (CAP).

Per ss. 1003.4295(3) F.S and 1003.4282 F.S., this item is obsolete July 1, 2017 and later. This data item will not be edited and any value in this data item will be treated as informational only for students who graduate in 2017-18 or later.


blank

Not taken/Not applicable

Important Note: It is the responsibility of the district to send the Algebra II course, grade, and credit information on the FASTER I/S04 course record.


39b

879-879

1

A/N

Algebra I Assessment Met*

Code

Definition

Y

Student has successfully met the Algebra I End-of-Course (EOC) Assessment requirement by:
1) being enrolled, or previously enrolled, in Algebra I, and either passing the assessment or earning a comparative PSAT/NMSQT Math, ACT Math, SAT Math, or PERT Mathematic score (for students who entered grade 9 prior to 2018-2019), Geometry EOC (beginning with students who entered grade 9 in 2018-2019), or
2) receiving an assessment results waiver, or
3) receiving a transfer student exemption, or
4) student earned course credit in Algebra I prior to the 2011-2012 school year and is therefore, exempt,
5) receiving an out-of-state exit or end-of-course exam (passed/proficient) required for graduation from a school in a sending state pursuant to section 1003.36, Article VII(b), F.S., Interstate Compact on Educational Opportunity for Military Children.

E

Student has exempted all or part of the course, and passed the Algebra I EOC Assessment through the Credit Acceleration Program pursuant to section 1003.4295(3), F.S. and thereby has successfully met the Algebra I assessment requirement. Also use code ‘E’ when awarding credit for a failed Algebra I course, when the student has passed the Algebra I EOC Assessment.

NOTE: The Algebra I course credit will be counted for a student who graduates in the 2015-2016 school year or before. For students who graduate in the 2016-2017 school year or later, in order for the course credit to be counted for passing the EOC assessment, a course grade of “T” must be recorded in the I/S04 – Course Record per the Credit Acceleration Program (CAP).

N

Student has NOT yet taken and/or successfully satisfied the Algebra I EOC Assessment requirement.

Z

Not applicable

Important Note:
It is the responsibility of the district to send the Algebra I course, grade and credit information on the FASTER I/S04 course record.

39c

880-880

1

A/N

Geometry Assessment Passed

Code

Definition

Y

Student has successfully passed the Geometry End-of-Course (EOC) Assessment.

E

Student has exempted all or part of the course, and passed the Geometry EOC Assessment through the Credit Acceleration Program, pursuant to section 1003.4295(3), F.S. and has thereby earned course credit. Also use code ‘E’ when awarding credit for a failed Geometry course, when the student has passed the Geometry assessment.

NOTE: The Geometry course credit will be counted for a student who graduates in the 2015-2016 school year or before. For students who graduate in the 2016-2017 school year or later, in order for the course credit to be counted for passing the EOC assessment, a course grade of “T” must be recorded in the I/S04 – Course Record per the Credit Acceleration Program (CAP).

blank

Not taken/Not applicable

Important Note: It is the responsibility of the district to send the Geometry course, grade, and credit information on the FASTER I/S04 course record.

39d

881-881

1

A/N

Biology Assessment Passed

Code

Definition

Y

Student has successfully passed the Biology End-of-Course (EOC) Assessment.

E

Student has exempted all or part of the course, and passed the Biology EOC Assessment through the Credit Acceleration Program pursuant to section 1003.4295(3), F.S. and has thereby earned course credit. Also use code ‘E’ when awarding credit for a failed Biology course, when the student has passed the Biology assessment.

NOTE: The Biology course credit will be counted for a student who graduates in the 2015-2016 school year or before. For students who graduate in the 2016-2017 school year or later, in order for the course credit to be counted for passing the EOC assessment, a course grade of “T” must be recorded in the I/S04 – Course Record per the Credit Acceleration Program (CAP).

blank

Not taken/Not applicable

Important Note: It is the responsibility of the district to send the Biology course, grade, and credit information on the FASTER I/S04 course record.

39e

882-882

1

A/N

U.S. History Assessment Passed

Code

Definition

Y

Student has passed the U.S. History End-of-Course (EOC) Assessment.

E

Student has exempted all or part of the course, and passed the U.S. History EOC Assessment through the Credit Acceleration Program, pursuant to section 1003.4295(3), F.S. and has thereby earned course credit. Also use code ‘E’ when awarding credit for a failed U.S. History course, when the student has passed the U.S. History EOC Assessment.

NOTE: The U.S. History course credit will be counted for a student who graduates in the 2015-2016 school year or before. For students who graduate in the 2016-2017 school year or later, in order for the course credit to be counted for passing the EOC assessment, a course grade of “T” must be recorded in the I/S04 – Course Record per the Credit Acceleration Program (CAP).

blank

Not taken/Not applicable

Important Note: It is the responsibility of the district to send the U.S. History course, grade, and credit information on the FASTER I/S04 course record.

40

883-888

6

N/R

Class Rank, Numerical Position

The numerical position of the graduating high school student in the completion group based on district grade point average

41

889-890

2

N/R

Class Rank, Percentile

The percentile rank indicating the position of the graduating high school student in the completion group (this will be based on the district grade point average)

42

891-896

6

N/R

Class Rank, Total Number

The total number of graduating high school students in the completion group

43

897-901

5

N

Grade Point Average District, Cumulative

The calculated numeric grade point averages for all courses completed in grades 9-12 for credit toward graduation if different from the state 4.0 Cumulative grade point average (each calculation is a locally defined item).

District Grade Point Averages may be either weighted or unweighted. The district Grade Point Average Scale used on the automated permanent record must be defined in the comment items on the Student School Year Transfer format.

44

902-906

5

N

Grade Point Average State, Cumulative*

The numeric value of the student's cumulative grade point average calculated on an unweighted 4.0 scale, if different from the Grade Point Average District Cumulative. The Grade Point Average State, Cumulative is used to determine if the student has met the state high school graduation requirements of a minimum of 24 credits and a 2.0 GPA based on a 4.0 scale. See section 1003.4282, F.S., for general requirements for high school graduation.

This grade point average will be calculated pursuant to section 1003.437, F.S., by assigning quality points of "A" = 4, "B" = 3, "C" = 2, "D" = 1, "F" = 0, "Incomplete" = 0 to the letter grades displayed on the automated permanent record ("+" and "-" signs will be ignored).

If the district's Cumulative Grade Point Average for the student is based on a different scale than the 4.0 scale noted above, the district must calculate a Grade Point Average State, Cumulative.

The Grade Point Average District, Cumulative and the Grade Point Average State, Cumulative, if different from the district's average, will be displayed on the automated permanent record and the transcript. This State Grade Point Average will be used for all state-defined functions. See section 1003.437, F.S., for the statewide grading scale.

NNNNN

Example:

36250 (for a GPA of 3.6250)

 

 

0.0000

*NOTE: GPA State, Cumulative must be reported for all students in grades 9-12 and should be reported for any students in grades 6-8 where it is applicable.

45

907-914

8

N

Diploma Date (Graduation Date)

The date the diploma was awarded to the student or the last day of the term, if different

MMDDCCYY

Example: 06121983

00000000

Valid when no diploma has been awarded

NOTE: Zeroes are valid in month and/or day if the sending institution is a SPEEDE/ExPRESS institution.

46

915-917

3

A/N

Diploma Type

The type of diploma awarded the student upon high school graduation.

Valid Diploma Type codes can be found in Student Information System-Diploma Type.

47

918-925

8

N

Certificate of Completion, Date

The month, day and year the certificate was awarded, normally the last day of the term

MMDDCCYY

Example: 12101982

00000000

Valid when no certificate has been awarded

NOTE: Zeroes are valid in month and/or day if the sending institution is a SPEEDE/ExPRESS institution.

48

926-928

3

A/N

Certificate of Completion, Type

The type of certificate of completion awarded to the student in lieu of a high school diploma.

Valid Completion Type codes can be found in Student Information System-Certificate of Completion Type.

49

929-936

8

A/N

Class Rank, Effective Date

The date the student's class rank is determined.

MMDDCCYY

Example: 01161990

 

Class rank was determined on January 16,1990.

00000000

Not applicable or class rank has not been determined.

NOTE: This field is optional and may be blank, at district discretion.

50

937-938

2

A/N

Native Language, Student

A code which identifies the native language spoken by the student. Valid codes can be found in Student Information System-Appendix N.

Code

Definition

NN

The language code of the student.

ZZ

Not applicable (ZZ is not valid for students in grades PK-12.)

51

939-946

8

A/N

Limited English Proficient: Home Language Survey Date

The date that indicates completion of the Home Language Survey in accordance with Rule 6A-6.0902, FAC.

CCYYMMDD

Example: 19910118

 

Home Language Survey Date was January 18, 1991.

52

947-948

2

A/N

Country of Birth

A two character code which identifies the country of birth of the student. Valid codes for PK-12 can be found in Student Information System-Appendix G data base. Additional technical information can be found on the MSIX District Assistance Paper page.

PLEASE NOTE:
If Addressed Institution is MSIX (990006), this field may be 'ZZ' or spaces.
For non-migrant reporting, code 'ZZ' is valid only for grade levels 30 and 31.

53

949-950

2

A/N

Parent/Guardian Primary Home Language

This is a two character code indicating the primary home language of the parent(s) or guardian(s) of the student. Record the code representing the predominant language spoken in the home by the parent(s) or guardian(s). Valid codes for PK-12 can be found in Appendix N of the Education Information & Accountability Services Student data base.

54

951-952

2

A/N

Graduation Requirement Basis

A code representing the criterion under which the student is graduating. If the student is not graduating based on Florida standards then the State Code ( Student Information System-Appendix H) or the Foreign Country Code ( Student Information System-Appendix G) should be used. Use 'EX' if the student is graduating under Florida's Exceptional Education Program.

55

953-960

8

N

Birth Date*

The numeric representation of the date on which the student was born.

CCYYMMDD

Example: 19691201

56

961-961

1

A/N

Resident Status, State/County

A code representing the resident status of the student for purposes of enrollment pursuant to section 228.121(2), F.S.

Code

Definition

0

PK-12 Student: Foreign exchange student enrolled in a Florida public school.

A

PK-12 Student: Out-of-county resident enrolled in this school district pursuant to an inter-district agreement for students with disabilities as per Rule 6A-6.0311(3), FAC, Eligible Special Programs for Exceptional Students.

B

PK-12 Student: Out-of-county resident enrolled in this school district under circumstances other an in codes 0, A or 1.

2

PK-12 Student: Out-of-state resident enrolled in this school district.

3

PK-12 Student: In-county resident.

4

Adult Student: Florida resident.

5

Adult Student: Out-of-state resident.

6

Adult Student: In-State evacuee

7

Adult Student: Out-of-state evacuee resident.

Z

Not Applicable

NOTE: When providing special education programs through contractual arrangements with nonpublic schools or community facilities, the school district is responsible for verifying that the student is a resident of the school district.

57

962-962

1

A/N

Multiple Birth Student

A code which indicates whether the student is a twin, triplet, etc. This field is required for Migrant students, optional for all other students.

Code

Definition

Y

The student is a twin, triplet, etc.

N

The student is not a twin, triplet, etc.

Z

Unknown

57a

963-964

2

A/N

Filler

58

965-965

1

A/N

Even Start Family Literacy Program*

A code which indicates whether or not the child birth through age seven and their family are participating in the Even Start Family Literacy Program.

Code

Definition

Y

Yes

N

No

Z

Not Applicable

59

966-966

1

A/N

Florida First Start Program Participation*

A code which indicates whether or not the child birth through age three and their family are participating in the Florida First Start Program.

Code

Definition

Y

Yes

N

No

Z

Not Applicable

60

967-967

1

A/N

Filler

61

968-968

1

A/N

Program Participation Prior to Kindergarten

This field was discontinued by the Student Information System in July 2012. The valid values at that time (C,F,D,H,I,L, M,N,O,P,S,T,V and Z) will continue to be allowed for transcript data collected prior to 2012-2013.

62

969-969

1

A/N

Differentiated Diploma*

A one-character code which indicates that A Differentiated Diploma was awarded in lieu of the standard diploma to a student who exceeded the prescribed minimums.

Code

Definition

1

Superintendant's Diploma of Distinction

Z

Not Applicable

63

970-970

1

A/N

International Baccalaureate Diploma*

A code which indicates that the diploma earned by the student is an International Baccalaureate Diploma.

Code

Definition

Y

Yes

N

No

Z

Not Applicable

64

971-971

1

A/N

College Ready Diploma

A code which indicates that the diploma earned by the student is a College Ready Diploma as defined in Section 6 of HB 1545.This requirement was in Section 232.2466 of the Florida Statutes, which was repealed effective July 1, 2002.

Code

Definition

Y

Yes