FLORIDA AUTOMATED SYSTEM FOR TRANSFERRING EDUCATIONAL RECORDS
FLORIDA DEPARTMENT OF EDUCATION
OFFICE OF APPLICATION DEVELOPMENT AND SUPPORT (OADS)

Revised: July 1, 2016

Transfer Segment Format for Postsecondary Transcript

1. The presence of binary zeroes in data fields causes significant problems for several institutions in the receipt of student records. A transaction will be rejected if non-displayable characters are sent in the data unless found in Filler Reserved for Local Use.Please use some other appropriate character (e.g., SPACES) with which to initialize your records before sending them.
2. This format should not be used for the sending institution's summary data. Putting '9999999' in the institution code to send your own summary data goes against the purpose of this format.
3. Special characters, tilde (~), caret (^), and grave accent (`), are used as delimiters in the translation of FASTER to SPEEDE/ExPRESS. They are reserved symbols and as such cannot be included in data sent through FASTER to a SPEEDE/ExPRESS institution.
4. Required fields are indicated by an asterisk (*) next to the field name.


Field Characteristics:
A = Alphabetic only
A/N = Alphameric
N = Numeric only
Z = Zoned numeric
P = Packed decimal
R = Right justified with leading zeros
L = Left justified
Format Characteristics:

Name: Transfer Segment Format for Postsecondary Transcript
Number: P05

Record Size: 1020

1 1-3 3 A/N Record Type*

This is the record type for this transaction. This value will always be "P05".

2 4-13 10 A/N/L Social Security Number*

The student's social security number

  4-12 9 N Social Security Number
  13-13 1 A/N Filler
2a 14-15 2 A/N Institution Code Qualifier*

This is the code that identifies the type of number sent in Institutional Code.

Code Definition
73 OPEID Code
OP OPEID Code
ZZ Unknown

3 16-22 7 A/N Institution Code*

This is the OPEID code (see Appendix B ) of the institution from which the credit was received. If the code of the institution does not exist or is not known, a default value of 999999 should be sent with a value of "ZZ" in Institution Code Qualifier, item 3a.

The first field on the OPEID file contains the institution number of eight bytes, the last two of which are the campus number. For this application, use bytes 1-6, right justified, zero filled.

3a 23-30 8 A/N Filler
4 31-60 30 A/N Institution Name

This is the name and address of the institution from which the credit was received. For example, "AUTONOMA UNIVERSITY, MEXICO".

NOTE: This field is required if the transcript is sent to a SPEEDE/ExPRESS institution and no valid Institution Code is sent.

5 61-65 5 N/R Credits Attempted

This indicates the number of semester credits attempted at the institution from which the credit was transferred. This item is formatted 999V99.

6 66-70 5 N/R Credits Accepted

This is the number of semester credits accepted by the reporting institution from the transfer institution. This item is formatted 999V99.

7 71-75 5 N/R Credits for GPA

This indicates the number of semester credits that are being used in the cumulative GPA calculation. This item is formatted 999V99.

8 76-82 7 N/R Grade Points

These are the total grade points associated with the Semester Credits for GPA reported above. This item is formatted 9(5)V99.

9 83-85 3 N/R Grade Point Average

This is based on Grade Points divided by the Credit for GPA. This item is formatted 9V99.

10 86-93 8 N Beginning Date

This date provides a beginning date for the time period during which the credits were earned. Beginning Date must depict a valid date less than the current date or be all zeroes if unknown.

Format: MMDDCCYY

NOTE: Zeroes are valid in month and/or day.

11 94-101 8 N Ending Date

This date provides an ending date for the time period during which the credits were earned. Ending Date must be a valid date that is less than the current date or be all zeroes if unknown.

Format: MMDDCCYY

NOTE: Zeroes are valid in month and/or day.

12 102-1011 910 A/N Filler
13 1012-1020 9 A/N Filler Reserved for Local Use